The University of North Carolina at Chapel Hill
Winter 2024: Issue 30

News & Updates

Reminder: New OSP Website is Live

Decorative ImageThe Office of Sponsored Programs (OSP) has transitioned to a new website at Redirects from our existing website are in place for limited pages. Please be sure to update your bookmarks to the new site as all URLs have changed. For more information and tips on navigating it, please review OSP's New Website User Guidance.

NIH Salary Cap 2024

Effective January 1, 2024, the National Institutes of Health (NIH) salary cap is now $221,900. Please reference NIH NOT-OD-24-057 for additional information. The OSP Information Sheet has been updated to reflect this change.

Revised UNC Insurance Certificatedecorative image

New documents have been received that certify the limit of liability insurance coverage for UNC. There is now a certificate that states the limit of liability and a tort letter confirming that coverage does not expire. These documents have been uploaded to the OSP Information Sheet.

Updated Facilities & Administrative Guidance 

OSP has updated the F&A Guidance webpage to provide additional clarity on selecting activity types and how rates should be used. Read Post

Decorative ImageNew Proposal Deadlines Guidance

OSP has released a new Proposal Deadlines Guidance webpage which outlines when proposals should be submitted to central offices, the components to include, and consequences for late submissions. Read Post

New Fringe Rate Reminders and Helpful Resources

Beginning February 1, 2024, budgets submitted for central office review must utilize the new fringe benefit rates instead of one composite rate for permanent employees. Read Post

A Note on OSP Forms on the New Website

decorative imageOSP apologizes for any inconvenience with accessing the forms on the new website. All forms have been reviewed and updated to download correctly. Going forward, OSP will also provide communication when a form is changed/updated. Please note: the most current updated date for each OSP Form, when applicable, is also listed next to the form link.

Notable Recent Changes to OSP Forms

Cash Advance Form (PDF)
  • Cash advance recipient is now listed on the form and this individual must also sign the form (excludes subrecipients).
  • The department contact no longer needs to sign the form.  
Outgoing Subagreement Research Subjects & Data Transfer Form (PDF) SBIR/STTR Template Agreement (PDF)
  • Agreement includes a DRAFT watermark which will be removed by OSP once the negotiation is finalized.
Please reach out to with any questions or issues accessing forms on the OSP website.

Research Spotlight

image of Harriet AbleHarriet Able

Professor, Early Childhood and Special Education Chair, Learning, Development, and Psychological Studies  

Over the last two decades, School of Education researcher Harriet Able has worked with Master's and doctoral students to enhance their skills in serving young children with disabilities. Read full article

Training Opportunities

SPARC Review Session I

Thursday, February 8
1:00 - 2:00 PM

Event Details  |  Zoom TBA

Image of button to Submit Questions

SPARC Review Session II

Wednesday, February 14
10:00 - 11:00 AM

Event Details  |  Zoom TBA

Image of button to Submit Questions

Carolina RAPiDs

Carolina RAPiDs Foundations Core courses are now available on UNC Canvas. Visit our RAPiDs page for more information on how to access and enroll.

CITI Training

The Collaborative Institutional Training Initiative (CITI) is a web-based training package on issues relating to human subjects research.

NCURA Award Lifecycle Webinar

The NCURA Lifecycle of the Award webinar series offers training on several broad research administration topics relevant to research institutions. 

RAFTs Training

OSP RAFTs provide training and networking opportunities for the campus research community with training and discussions on relevant topics in research administration.

Research Data Management Core FAQs

All FAQs may also be found on the OSP Guidance and FAQs webpage.

Q: What resources are available for planning for research data management and sharing?
The Research Data Management Core (RDMC) website has pre-award and data guidance, as well as tools and resources to help with building data management plans. 

Q: What is the Research Data Management and Core (RDMC) fee
A: The RDMC fee is expensed on ConnectCarolina account code 559011 - VCR Research Data Management Fee and will be applied to projects even if the RDMC fee line item was NOT included in the original budget. Please reference the OVCR memo to learn more about the background and updates on addressing research data management needs at UNC.  

Q: What projects are subject to the RDMC fee?
A: The RDMC fee (expensed on account 559011) will apply to monthly Modified Total Direct Cost (MTDC) expenditures at 0.38% of all sponsored projects set up in ConnectCarolina with an F&A Activity Type of Organized Research (OR), Clinical Trials (CT), or Phase 4 Clinical Trials (C4). Please reference the F&A Activity Types webpage to learn more about the different types of classifications.

Q: How is the RDMC charged to a sponsored project?
The RDMC fee is charged to sponsored projects as part of a monthly allocation similar to how F&A allocates. For example, if $1000 of MTDC expenses posted to a project from 1/1-1/31, then $3.80 would be posted to the project on account 559011 within the first few business days of the following month. 

Q: How can I tell which F&A Activity Type my project is set up on?
A: In RAMSeS, it is displayed on the Project Administration screen within the General Tab as "F&A Activity Type". In RAM Reports, it is listed on the Award Summary screen as "Award Purpose".

Q: Which proposals should budget for the RDMC fee? 
A: All proposals that are designated an activity type of Organized Research (OR) or Clinical Trials (CT or C4), need to budget for the fee based on MTDC, excluding subcontracts. 

Q: Are there resources available to assist with budgeting?
A: For ease of budgeting, the School of Medicine Sponsored Programs Office (SOMSPO) offers access to an NIH budget template which includes the fee as a line item and the RDMC offers boilerplate budget justifications.

Q: What is the method used for calculating the RDMC fee?
A: The RDMC fee is determined based on the Modified Total Direct Cost (MTDC), at a rate of 0.38%

Q: When does the Data Management & Sharing (DMS) screen appear in the RAMSeS IPF?
A: The DMS screen appears when Chess Codes 01-Research & Development (R&D) or 05-Clinical Trial is selected as the Chess Code/Activity Type on the General Info screen of the IPF. Exceptions are in place to exclude training and fellowship awards if the submission is for an NIH Grant. 

Q: Is there available guidance for completing the DMS screen in the RAMSeS IPF?
A: Please review instructions for completing the DMS screen on the RDMC RAMSeS IPF guidance page

Q: Does the DMS plan need to be approved in order for the IPF/proposal to be approved?
A: No, currently, the direction to upload the DMS plan to RAMSeS is for the RDMC to audit and review, as time permits, plans that are not submitted using the DMPTool.  

Q: If the proposal is an Incoming Subaward, do we still need to budget for the fee and include a DMS plan?
A: Yes, the RDMC fee needs to be included in the budget of an incoming subaward proposal if the activity type is Organized Research or Clinical Trial. Yes, the DMS plan for UNC efforts only should be submitted either in the DMPTool or as an attachment in RAMSeS; however, an RDMC approved plan (though recommended) is not required as part of a proposal submission component. 

Q: Are subcontracts accessed the RDMC fee? 
A: No, subcontract project IDs are excluded from the fee and any charges that may have been posted in November have been reversed. If you see any outstanding issues, please email

Q: Is F&A (indirect) charged on the RDMC fee?
A: Yes, the RDMC fee will collect F&A as other MTDC expenses according to the F&A rate assigned to the project.

Q: How can I tell which projects have been approved for an RDMC fee waiver?
A: Any project with an approved waiver will have a RAMSeS red alert Note indicating that the project has been excluded from the RDMC allocation. Please also email if you need clarification. 

For more frequently asked questions, see the OSP FAQs page or submit your questions by clicking the button below. 
Submit Questions to OSP

In Other News

VPN Required to Access all ORIS Systems When Off-Campusdecorative image
Effective January 8, all Office of Research Information Systems (ORIS) online applications will require a UNC VPN connection when accessing the systems while using off-campus networks. Read Post

2023 W-2 Forms Now Available
University and UNC System Office Employees can now access their 2023 W-2 Forms in ConnectCarolina. Read Post

Decorative ImagePartial Period Proration on Monthly Payroll
Effective with the January 2024 monthly payroll, partial period proration for persons on the monthly payroll will be updated to a workday methodology instead of a calendar-day methodology. Read Post

Hiring Graduate Students 2023-2024 
The memo regarding the hiring of graduate students has been updated. Read Post

News & Updates Across UNC


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