The University of North Carolina at Chapel Hill
Spring 2023: Issue 26

News & Updates

Prepaid Card Program Updates and Reminders

The Bank of America (BOA) Prepaid Card program will close on June 30, 2023. 

See this post for the latest information about:
  • Deadlines
  • Tango Prepaid Card Program
  • Department P-Card for Study Incentives
  • Gift Card Procurement Via Cash Advance
  • Reconciling Prepaid Cards
RAMSeS Updates 5.7
New updates to RAMSeS effective May 19, 2023 enhance the award set-up and Financial Guarantee (LOG) process. Continue

Reminders for Submitting Financial Guarantees 
Per Office of Sponsored Programs (OSP) Operating Standard 400.06, a Financial Guarantee or Letter of Guarantee (LOG) request must be submitted through the RAMSeS IPF in order to request pre-award spending. Continue

OSP Town Hall Recording
You can now view the April 27 OSP Town Hall Presentation and information on the OSP Training website. Continue

Temporary Gift Card Procurement Process
The Office of the Vice Chancellor for Research (OVCR) and the Office of Sponsored Programs (OSP) are offering a temporary process to procure gift cards for study subject incentives. Continue

Reminders for Processing Subrecipient Invoices
The Office of Sponsored Programs (OSP) operating standard 500.11 Outgoing Subrecipent Agreements, requires that all invoices from subrecipients be reviewed and signed by the Principal Investigator for the applicable project. Continue

ERA Commons Updates for LRPS and xTrain 
Beginning in February 2023, the National Institutes of Health (NIH) Division of Loan Repayment introduced a new portal for research supervisors to complete the quarterly Research and Service Verification process. Continue

RAM Reports Enhancement: Updated Downloads 
RAM Reports CSV Downloads now include header information when available.  Continue Updated Information
The registration for has been updated on the OSP Information Sheet. The new expiration date is May 16, 2024.  

Fiscal Year-End Dates 

Finance has released the 2023 Fiscal Year-End Closing Dates and Reminders. Please take note of OSP's deadlines in order to ensure financial transactions for sponsored projects are completed in a timely manner for fiscal year-end. As certain transactions require OSP approval, please ensure your requests are submitted on or before the noted deadlines.  

Notable Deadlines

  • Prepaid Card reconciliations - June 30, end of business day
  • Travel (Concur reports and Web Travel) - June 12, end of business day
  • Journals - June 16, end of business day
  • Budget Override Requests - June 16 at Noon
  • Outstanding Cash Advances - June 23, end of business day 
  • Deposits via OSP Deposit Memo - June 30 at Noon

Staff Spotlight

Melissa Mack

Operations Manager & Special Events Coordinator
UNC Lineberger Comprehensive Cancer Center 

Melissa Mack has received a Massey Award for Distinguished Service after nearly three decades at UNC. Continue.

Training Opportunities

Mark your calendars for the

Annual Symposium for Research Administrators

                       August 24 & 25, 2023

Registration information and details coming soon!

Plans for FY 2024 Budget Loa

This May 23, 2023 Memo outlines how budgets for State funds, F&A funds, and Trust funds with associated budgets will be loaded.

ONE UNC Clinical Research Town Hall

Dr. Shakira Henderson, Andy Johns, and the Research Integration team will host the ONE UNC Clinical Research Town Hall on Tuesday, June 6 at 11:00 a.m. to discuss the progress and future plans of the ONE UNC clinical research initiative. Register here

Canvas Email Notifications

As we work to finish the transition of our Carolina RAPiDS course to Canvas, users may receive an email notification from Canvas inviting them to join the course. Continue 

CITI Training

The Collaborative Institutional Training Initiative (CITI) is a web-based training package on issues relating to human subjects research.

NCURA Award Lifecycle Webinar

The NCURA Lifecycle of the Award webinar series offers training on several broad research administration topics relevant to research institutions. Start your training here.

RAFTs Training

OSP RAFTs provide training and networking opportunities for the campus research community with training and discussions on relevant topics in research administration. Spring 2022 session recording is now available.

Staff Updates 

Research Administration
  • Christine Cline - Contracting Officer
  • Ginger Morgan - Contracting Coordinator

Did You Know?

Q: How do I use OSP Forms? Whenever I click on the form, I get a PDF with an error message. 

A: This message is not an error but just notifying you how to view the document. Clicking the link to a form on OSP's Forms & Tools webpage will automatically send a copy of that file to your Downloads folder. Do not use the browser to open the form but rather access it via the Downloads folder or open Adobe Reader or Acrobat and use the application to open the file.   

For more frequently asked questions, see our FAQs page. To submit your questions to OSP, click the 'Ask OSP' button below. 


In Other News

Graduate Student Health Information Updates

Information about the 2023-2024 Graduate Student Health Insurance Plan (GSHIP) has been released. Continue

Payroll Issues Help

Request Payroll Services, Human Resources, and ITS have updated ServiceNow to be able to request help with overpayments, underpayments, manual check requests and more through the platform. Continue

May GSHIP Files Uploaded and End-of-Year Reminders

GHSIP upadates and year-end reminders.  Continue

Allocations on Concur Expense Reports

Travel Services has identifed an issue on Expense Reports in Concur which is causing incomplete chartfield string (CFS) information in Allocations. Continue


Updated Process for P-Card and T&E Card Applications
Payment Card Services is updating the process to apply for P-Cards and T&E Cards as well as for employees to gain Works User access. To support this change, P-Card training has been redesigned so that new P-Card applicants will only have to take one training and quiz to obtain their card.  To find out more, see the March 24 memo.

Changes to Financial Transaction Approvals 
Effective July 3, financial transactions will require department approval and self-approval of these transactions will be disabled. Continue

Plans for FY 2024 Budget Load Memo
The FY2024 budget load memo was sent to the Campus Unit Finance Leads last week on May 23, 2023.  Because there are some noted changes this year that will also affect business managers, the memo is being distributed to the university business managers as well for their review. FY 2024 Budget Load Memo

News & Updates Across UNC


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