The University of North Carolina at Chapel Hill
Spring 2023: Issue 25

News & Updates

Research Service Center Rate Increases

Across the University, Research Service Centers (RSCs) are widely utilized by sponsored programs. Due to increasing RSC costs and rates, the Office of Sponsored Programs (OSP) recommends anticipating increases in the costs of services provided by RSCs and the impact of those increased costs on sponsored program budgets. Continue

Update on Cash Advance Forms for OSP

UNC Finance and Operations recently updated forms used to request cash advances and these forms do not apply to sponsored projects. As a result, the Office of Sponsored Programs (OSP) will be utilizing the previous version of the advance request forms while we develop new OSP forms designated for cash advance requests and reconciliations on sponsored projects. Continue

Form Update for Research Service Centers (RSC)

In response to campus feedback for streamlining processes, the Office of Sponsored Programs (OSP) has made the Research Service Center (RSC) Operating Plan form into a smart/fillable PDF form. Continue

OSP Issuing Multi-Year Subagreements

Effective immediately, the Office of Sponsored Programs (OSP) is implementing an outgoing subagreement process change aimed to reduce the administrative burden for Departments, subrecipients, and OSP alike. Continue  

New NIH Resource and UNC Reminders for Closeout

The National Institutes of Health (NIH) announced in Notice NOT-OD-23-035, the implementation of a new inbox for inquiries related to the submission and processing of Federal Financial Reports (FFRs) and financial closeouts. Continue

National Science Foundation Updates
The National Science Foundation (NSF) has revised its Proposal and Award Policies and Procedures NSF Proposal & Award Policies & Procedures Guide (PAPPG) is the source for information about NSF’s proposal and award process. Continue

Bank of America Prepaid Card Program Closure

Bank of America (BoA) has notified the University that the prepaid card program and the prepaid administration tool (PAT) serviced by BoA will terminate effective June 30, 2023. UNC Finance and Operations and the Office of Sponsored Programs (OSP) are evaluating new platforms to continue the prepaid card program. Once a new platform has been determined, the prepaid card program website 
will be updated with instructions on how to utilize the new program and platform.

Guidance regarding this closure of the BoA prepaid card program was announced in the Finance memo. Click here for specifics pertaining to sponsored programs.

Research Spotlight

Blair Kelley

Historian and professor of Southern Studies, Blair Kelley, seeks to expand the idea of the American working class with her new book, Black Folk: The
Roots of the Black Working Class
.  Continue

Also see: In honor of Women's History Month, The Well is profiling women making history at UNC and beyond. 

Training Opportunities

Mark your calendars for the

Annual Symposium for Research Administrators

                       August 24 & 25, 2023

Registration information and details coming soon!


Call for Abstracts 

Interested in being a presenter at this year's Symposium? We seek subject matter experts in research administration and dynamic presenters to help make this year’s Symposium the best one yet!  Abstracts are due by April 10. 

CITI Training

The Collaborative Institutional Training Initiative (CITI) is a web-based training package on issues relating to human subjects research.

NCURA Award Lifecycle Webinar

The NCURA Lifecycle of the Award webinar series offers training on several broad research administration topics relevant to research institutions. Start your training here.

RAFTs Training

OSP RAFTs provide training and networking opportunities for the campus research community with training and discussions on relevant topics in research administration. Spring 2022 session recording is now available.

Staff Updates 

Research Administration
Kim Austin -
Director of Contracting
Kim began her experience in OSP as a Contracting Officer on the Non-Clinical Team.  Later in 2021, she took on the role of Contracting Team Manager for the Non-Industry Contracting Team. We are pleased to welcome Kim as the new Director of Contracting.

Cost Analysis & Compliance
Nya Brown - Pre-Audit Technician

Sponsored Projects Accounting
Allison Wykoff
- Sponsored Projects Accounting Manager
Allison joined OSP in 2019 and has been instrumental with introducing new billing procedures and providing onboarding accounting training. We are pleased to welcome Allison to her new role.

Did You Know?

Q: How do you clear cash balances on your departmental sources from cost-share expenses?

A: Cost-share funding is an automated monthly process, but sometimes certain transactions get missed. If you need to clear these cash balances, follow the steps in this guidance.

For more frequently asked questions, see our FAQs page. To submit your questions to OSP, click the 'Ask OSP' button below. 


In Other News

Concur Training

In direct response to user feedback, Travel Services will offer training opportunities on Concur beginning Thursday, March 16, and running through Monday, June 26.  Register here.

Independent Contractor Amendment Workflow Change

Effective immediately, to streamline the process of amending approved Independent Contractor agreements, Finance is now utilizing ConnectCarolina instead of emailing documents to accounts payable staff, as was done previously. Continue

UNC-Southwest Spring Sweepstakes

Southwest Airlines and UNC have partnered again to give you the chance to win Rapid Rewards bonus points! Follow the directions for a chance to win.

March 2023 GSHIP Files Uploaded

The March 2023 GSHIP premium file has been uploaded into Connect Carolina and departments now have access to the GradStar GSHIP Administrator Premium Maintenance page to update allocations to Research Assistants/Teaching Assistants (RA/TAs). Continue

Meal and Lodging Policy Changes

Effective for travel beginning on or after March 1, 2023, the University will adopt the lodging and meal per diem rates set by the U.S. General Services Administration (GSA)U.S. Department of State, and U.S. Department of Defense as applicable. This change applies to all University travel, regardless of the funding source. Continue

News & Updates Across UNC


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