The University of North Carolina at Chapel Hill
Fall 2018: Issue 3

OSR News & Updates

Processing Industry Contract Agreements

Research Administration

The University uses several systems to submit and monitor sponsored research agreements, RAMSeS, CRMS, and ALICE. For detailed system processing information on industry agreements, please visit the updated section on OSR's Award Lifecycle on Industry Sponsored Submissions.

Residual Operating Standard Update

Sponsored Projects Accounting

OSR has updated Operating Standard 700.4 - Residual Fund Balance to better communicate when and how indirect costs are calculated on residual balances, as well as the criteria for requesting a residual transfer. Continued

Subrecipient Budget Loads for Processing Invoices

Research Administration

Subrecipient budgets are now loaded directly into account codes 569461 (Subcontract C&G Only, calculates indirect costs) or 569486 (Subcontracts greater than $25,000, exempt from indirect costs) which should be used when expensing on subagreements. Continued

Best Practices for Notice of Awards

Research Administration

The award review and setup process begins when OSR receives a notice of award from the sponsor. Recently some sponsors have not included OSR in award funding communications. Learn some best practices when receiving notice of awards. Continued

Chartfield String Tips for Sponsored Projects

Sponsored Projects Accounting

Appropriate use of chartfield strings (CFS) for financial transactions in ConnectCarolina is vital for managing, billing and reporting on sponsored research awards. To ensure correct CFS application when expensing on a sponsored project, confirm the details in RAMSeS matches that in InfoPorte. Continued

Congratulations to our Research Administration Managers

Research Administration

OSR Research Administration Managers Betty Morgan and Lorrie Robbins have been invited to write "Building Bridges: Establishing Relationships between Principal Investigators and Research Professionals" for NCURA's compendium. Be on the lookout for this upcoming article in NCURA's Magazine.

Faculty Spotlight

Giselle Corbie-Smith, MD, MSc

Kenan Distinguished Professor, Department of Social Medicine and Medicine
UNC Director, NC TraCS' for CARES
UNC Director, Center for Health Equity Research

Dr. Corbie-Smith was recently elected to the National Academy of Medicine. Her research has focused on the methodological, ethical, and practical issues faced by mandated inclusion of minorities in research and the need to address racial disparities in health.

Learn more about Dr. Corbie-Smith's recent election to NAM and her research.

Training Opportunities

ConnectCarolina User Conference Recordings Available

The session recordings for the ConnectCarolina User Conference on October 18th, 2018 are now available. Continued

Federal Demonstration Partnership September Slides Available

The FDP September slides are now available on their website. These include not only meeting information but presentations on DTUAs, Subaward Delays, and Human Subjects. Continued

NCURA Lifecycle of the Award Webinar

The NCURA Lifecycle of the Award webinar series offers training on several broad research administration topics relevant to research institutions. Start your training here.

Ask OSR - RAMTracker Transparency

How do I view the status of a proposal or award in RAMSeS?

OSR uses RAMTracker to manage the tasks needed to review, setup and manage awards. To view RAMTrackers, you can search by either the Proposal ID or Project ID.

What do the different Transaction Statuses mean in RAMTracker?

The Transaction Status of a RAMTracker will indicate what step of the award management process that action is in.

Whom do I contact with a question about a RAMTracker?

Contact either the Current Owner or the Sponsored Projects Specialist listed in the RAMTracker.

For more on RAMTracker, view the full guide found here.

For more information, see our FAQs page. To submit your questions to OSR, click the 'Ask OSR' button below.

Staff Updates

New Employees

Research Administration

Dan Atkins Sponsored Projects Specialist | Vonzell Jones Contract Manager | Susan Lucas Sponsored Projects Specialist | Pamela Mathews Sponsored Projects Specialist

Sponsored Projects Accounting

Ryan Johnson Sponsored Projects Accountant | John Lutjen Sponsored Projects Accountant | Evan Walsh Sponsored Projects Accountant

Open Positions

Research Administration

Subaward Specialist

In Other News

9.2 ConnectCarolina Software Update

ConnectCarolina Finance system has been upgraded to the latest software version to include important security, accessibility and functional updates. Continued

NIH Stipend Update for 2019

The new stipends for Ruth L. Kirschstein National Research Service Awards (NRSA) has been relesead. For detailed information on stipends please click here.

New Works Pcard Clearing Account & Student Travel

Upon the implementation of Works Pcard application, a new Pcard clearing account (559530) was created as a default account for Pcard transactions if certain conditions are met. Clarification for student travel using Pcards has also been provided.

Security Changes to ConnectCarolina Pages

In order to maintain personnel information such as social security numbers, ITS has changed the number of pages that display this information. If you have any questions about these changes, you can submit a help request at

NIH IRB Changes to Reporting of Deviations

NIH has announced that IRB is making revisions to the review process for deviations that do not qualify as 'New Safety Information (NSI)'. If protocol deviations do not qualify as NSI, the summary of the deviations no longer require review. Continued

University Holiday Closure

UNC will close Monday, December 24 and reopen Wednesday, January 2, 2019. The Office of Sponsored Research will be unable to process transactions during this time. If you have any items that will need to be submitted during the closure period, please adhere to the following deadlines:
  • Proposals submissions due 12:00pm on Wednesday, December 19
  • ConnectCarolina transactions due 5:00pm on Wednesday, December 19
We appreciate everyone's effort in meeting these deadlines and happy winter break!
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